Exhibitor
Resource Center

Vendor Dashboard

Each vendor has their own dashboard to view event specific information including booth number, request statuses, and links.

Dashboard links were emailed out to the primary contact and will be included in each montly Exhibitor Update email.  If you are unsure of your Dashboard link, contact us at exhibits@sima.org. 

Event Location

First Financial Center (formerly the Duke Energy Center)
525 Elm Street
Cincinnati, OH 45202

A hotel room block for this event has been set-up at the Hilton Cincinnati Netherland Plaza and the Hyatt Regency Cincinnati. Once you register for an Exhibitor Name badge, the hotel booking links/code will be sent in the confirmation email.

Marshalling Yard

Exhibitors that require a loading dock MUST check-in at the off-site marshalling yard prior to heading to Convention Center for move-in and move-out.

Exhibitor move-in schedule (CLICK HERE) 
Marshalling yard information (coming soon)

Exhibitor Schedule

Tuesday, June 23
8:00 - 5:00pm // Move-in exhibitors over 400sqft based on schedule (see here)

Wednesday, June 24
8:00 - 4:00pm // Move-in for all Exhibitors
4:30 - 6:30pm // Welcome Reception
6:00 - 8:00pm // EARLY ACCESS Trade Show Hours for SIMA+ Pass attendees
6:30 - 8:00pm // Open Trade Show Hours

Thursday, June 25
8:00 - 10:00am // Final touch-ups for all Exhibitors
11:00 - 3:00pm // Open Concession Stands (use your food voucher)
Noon - 5:30pm // Open Trade Show Hours for all attendees with Ale Trail
7:00 - 10:00pm // Thursday Night Party

Friday, June 26
9:00 - 12:00pm // Open Trade Show Hours with "Stop + Shop" Breakfast Stations
12:00 - midnight // Move-out

Show Decorator

Paramount Convention Services (PCS) is proudly serving again as the exhibitor service provider. See the Exhibitor Service Kit here

Booth Inclusions

Each purchased booth is equipped with:  8’ high back wall drape, 3’ side dividers, choice of (1) 6’ skirted table, (2) padded side chairs, (1) wastebasket OR (1) highboy table, (1) high chair, (1) wastebasket, a booth identification sign showing the company name, Lead Retrieval license, AND ONSITE MATERIAL HANDLING.

Need additional items?

Furnishings and carpet can be ordered through Paramount Convention Services.  See kit here. *Island booths MUST have carpet

Electric and booth cleaning can be ordered directly from the DECC.  See order portal here.

Rigging/Sign Hanging can be ordered through Prestige AV. Email or call 513.641.1600

Internet can be purchased onsite by upgrading to Premium wifi service.  Current pricing starts at $127.48 per device.  Bulk pricing is available in the DECC order portal 

Be sure to opt in or out of complimentary furnishings and lead retrieval!  Review your Vendor Dashboard to check your choices;  if you can't find your Vendor Dashboard link, contact SIMA.

Floorplan

CLICK HERE to see the current Cincinnati floorplan

Exhibit Rules

HEIGHT RESCRICTIONS

Inline booths: Exhibit booths must not be higher than 8' in the back and 4' on each side. Sign hanging for inline booths is not allowed.

Island booths (larger than 20x20): Exhibit booths must not be higher than 16'

VEHICLE DISPLAY RULES

When exhibiting motor vehicles inside the Duke Energy Convention Center, the following requirements must be abided by:

Vehicle gas tanks must be less than 1/4 full

The cap for the fuel tank must be locked closed and cannot be removed while in the building

Battery must be disconnected at both leads (If you have an Electric Vehicle, additional rules apply)

Use of a drip pan under the vehicle’s engine

You must notify Paramount Convention Services of plans to bring in any vehicle so that appropriate arrangements can be made with the local Fire Marshal. A cell phone number is required to be given upon arrival. The Fire Marshal will be onsite during all move-in hours distance in case of issues.

CARPETING

The exhibit area is not carpeted. 

Area carpet IS REQUIRED for all booths configured as an island or peninsula.

Exhibitor Name Badges

Ten (10) exhibitor trade show only badges will be honored at a $0 fee per purchased booth.  Badges must be worn at all times and are required for entry into the show; they must be worn by company representatives only.

Names for exhibitor badges are due by June 17, 2026. Badges beyond those included OR requested after the June 17th deadline will be at the prevailing Symposium registration fee.  

Interested in education sessions?  A special Exhibitor Full Show Pass is available at $345/each.

CLICK HERE to register
Not seeing the comp'd passes?  Make sure promo code 20EXHIBIT26 is listed

Host Hotel

A room block has been set-up at the following hotels until May 25 or until the block is sold out.  Register for your exhibitor name badges first and your confirmation email will contain the hotel booking link(s).

Hilton Cincinnati Netherland Plaza
35 W 5th Street
Cincinnati, OH 45202

Rate: $219 per night
Parking: Valet or self-park options

Hyatt Regency Cincinnati
151 W 5th Street
Cincinnati, OH 45202

Rate: $214 per night
Parking: Valet or self-park options

Lead Retrieval

Each Cincinnati exhibitor can opt-in to the complimentary Lead Retrieval license. This license allows you and your team to capture leads using their own smartphone device during the event -  simply download the app and start scanning!

Stay tuned!  App link and access license will be emailed to you prior to the event (mid-June).  Onsite assistance will also be available at the exhibitor registration desk.

**Unsure if you've opted into Lead Retrieval?  Review the status in your vendor dashboard**

Parking

Vehicles able to park in the parking garage should do so.

Vehicles that are too large to fit in a parking structure can refer to this document (coming soon)

Security

The venue will be locked during non-event hours. In-house security will monitor the trade show floor beginning at 5 pm on Monday, June 22. 

Certficate of Insurance - Due May 1, 2026

All exhibitors must provide SIMA with a Certificate of Insurance, naming SIMA as additional insured on your general liability policy of at least $1 million, listing  the dates of the show (June 23-26, 2026) by May 1, 2026.

• If you already have a policy, UPLOAD HERE.
• If you need to purchase a policy, LEARN MORE HERE 
• If you are unable to supply coverage, SUBMIT A WAIVER HERE 
• Unsure if you've submitted already?  Review your Vendor Dashboard link to see your COI status.

See more at www.sima.org/COIupload; submit any questions to exhibits@sima.org.

Ensure that the coverage lasts through June 26, 2026!

Communications

SIMA will send out a monthly Exhibitor Update email that contains information regarding your Snow & Ice Symposium booth purchase: important links and forms, deadlines, next steps, etc.  

The identified Pre-Show contact will recieve these emails starting early 2026.  

Interested in having another person recieve these emails as well?  Complete this form!