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Exhibitor Resource Center

Show dates: June 27-28, 2024

SHOW DATES: JUNE 27-28, 2024

Exhibitor Resource Center   

SIMA is excited to work with you as an exhibitor for the 27th Annual Snow & Ice Symposium in Pittsburgh, PA! This web page should provide most of the information you will need to order booth materials, set deadlines, and have a great show with us this summer.

Questions?  Contact Exhibits@sima.org
Sponsorship Interest?  Contact Kerri@sima.org


Get the latest updates

Step 1

Update your PROFILE + secure those complimentary items!

Do so via the Vendor Dashboard link found in your confirmation email or message us at Exhibits@sima.org

Step 2

Review the BASICS and DEADLINES sections listed below!

You'll find need-to-know information like move-in schedule, exhibitor kit, and more.

Step 3

Broaden your show presence beyond your booth with a SHOW SPONSORSHIP!

Click here for options and availability.

Hotel blocks will open in conjunction with event registration; hotel booking details will be sent from SIMA after name badge registration.
NOTE: Purchasing outside of the official room block is done at your own risk. BEWARE of scams where companies call/email you...this are NOT from SIMA

Please watch this video for a how-to guide to prepare for your Symposium experience.


Includes info on:
* Vendor Dashboard * Complimentary Items * COI Upload * Badge Registration / Hotel *


Event Location:
David L Lawrence Convention Center

1000 Fort Duquesne Blvd
Pittsburgh, PA 15222

Marshalling Yard Address: 701 Fulton St, Pittsburgh, PA.  Exhibitors that require a loading dock MUST check-in at the off-site marshalling yard prior to heading to the DLCC for move-in and move-out.

  • CLICK HERE for exhibitor move-in schedule
  • CLICK HERE for marshalling yard information (address, schedule, etc)

A hotel room block for this event has been set-up at the Westin Pittsburgh and the Drury Plaza Pittsburgh Downtown.  Once you register for an Exhibitor Name badge, the hotel booking links/code will be sent in the confirmation email.

The floor load capacity one the trade show floor is 350 lbs. per sq. ft. live load.

When equipment is displayed that exceeds the above weight loads, steel plates must be added for weight

Find the order form here.
To help with calculations, please send their display specs to Exhibitor Services.

Paramount Convention Services (PCS) is proudly serving again as the exhibitor service provider. Click here for our Exhibitor Service Kit.

Each purchased booth is equipped with:  8’ high back wall drape, 3’ side dividers, choice of (1) 6’ skirted table, (2) padded side chairs, (1) wastebasket OR (1) highboy table, (1) high chair, (1) wastebasket, a booth identification sign showing the company name, Lead Retrieval license, AND ONSITE MATERIAL HANDLING. Additional equipment, including carpeting*, internet, A/V, sign hanging, booth cleaning etc. can be ordered through the exhibitor service kit.

*Island booths MUST have carpet!

Exhibitors opt'd in or out of complimentary furnishings and lead retrieval during booth registration.  If you are unsure of your selection, refer to the Vendor Dashboard link found on your booth confirmation email or contact SIMA.


Tuesday, June 25

  • 8:00 - 5:00pm // Move-in exhibitors over 400sqft based on schedule
  • SEE schedule HERE

Wednesday, June 26

  • 8:00 - 5:00pm // Move-in for all Exhibitors
  • 6:00 - 8:00pm // Welcome Reception

Thursday, June 27

  • 8:00 - 10:00am // Move-in/ Final touch-ups for all Exhibitors
  • 10:45 - 3:00pm // Open Concession Stands (use your food voucher)
  • 10:45-11:45am // SIMA+ Pass access to Trade Show (select vendors only)
  • 11:45 - 5:15pm // Open Trade Show Hours for all attendees with Ale Trail
  • 7:00 - 10:00pm // Thursday Night Party

Friday, June 28

  • 9:45 - 12:45pm // Open Trade Show Hours
  • 1:00 - midnight // Move-out
  • 4:00 - 10:00pm // Closing event on the Gateway Clipper (additional fees apply)

Use your vendor dashboard to:

  • Edit your profile
  • Opt-in to complimentary furnishings
  • Find your badge registration link
  • Review and/or submit your COI

Vendor dashboard links are found in your booth confirmation email and in the monthly Exhibitor Update emails.  

Can't find your link?  Email exhibits@sima.org for assistance.

CLICK HERE to see the current Pittsburgh floorplan

Each Pittsburgh exhibitor can opt-in to the complimentary Lead Retrieval license. This license allows you and your team to capture leads using their own smartphone device during the event -  simply download the app and start scanning!

Stay tuned!  App link and access license will be emailed to you prior to the event (mid-June).  Onsite assistance will also be available at the exhibitor registration desk.

**Unsure if you've opted into Lead Retrieval?  See your vendor dashboard link found on your booth confirmation email for more.**

A room block has been set-up at the following hotels:

Westin Pittsburgh
(connected to the DLCC via skywalk)
1000 Penn Ave
Pittsburgh, PA 15222

  • Rate: $204/night
  • Parking: Valet or self-park options

Drury Plaza Pittsburgh Downtown
(.3 mile walk)
745 Grant St
Pittsburgh, PA 15219

  • Rate: $184/night
  • Parking: Valet parking only

Register for your exhibitor name badge via the link found on your online Vendor Dashboard* and your confirmation email will contain the hotel booking link.

*Find your personalized vendor dashboard link on your booth confirmation email.

Ten (10) exhibitor trade show only badges will be honored at a $0 fee per purchased booth.  Badges must be worn at all times and are required for entry into the show; they must be worn by company representatives only.

Names for exhibitor badges are due by June 19, 2024. Badges beyond those included OR requested after the June 19th deadline will be at the prevailing Symposium registration fee.  

Interested in education sessions?  A special Exhibitor Full Show Pass is available at $295/each.

CLICK HERE to register
Not seeing the comp'd passes?  Make sure promo code 20EXHIBIT24 is listed

Vehicles able to park in the parking garage should do so.  An attached parking ramp is available for the DLCC.

Suggested parking information for oversized trailers and box trucks unable to fit in the parking garage:

Security for the trade show hall during non-trade show hours, beginning at 5 pm on Monday, June 25. 

Please note that there will not be a security guard in the loading dock area, so any materials should be accompanied by a member of your team to ensure security of your property.



Get your company information on our Trade Show webpages and onsite Event App!

Access your Vendor Dashboard link via your exhibitor confirmation email or message SIMA for help.

All booth payments must be made-in-full by February 1, 2024.  Booths with at open balance at this time are subject to location change or release.

Contact exhibits@sima.org with questions.

All exhibitors must provide SIMA with a Certificate of Insurance, naming SIMA as additional insured on your general liability policy of at least $1 million, listing  the dates of the show (June 24-28, 2024) by May 1, 2024.

Please upload your certificate to www.sima.org/COIupload

  • If you need to purchase a policy, CLICK HERE
  • If you are unable to supply coverage, CLICK HERE to submit a waiver.
  • Unsure if you've submitted already?  Review your Vendor Dashboard link to see your COI status.
Submit any questions to exhibits@sima.org.

Ensure that the coverage lasts through June 28, 2024!

As an exhibitor or sponsor with the 27th Annual Snow & Ice Symposium, you have the opportunity to submit a 50-word product spotlight that will be showcased in the Symposium Xtra.

Submit your spotlight here

If you purchased an Ad space for the Symposium Xtra, submit it here asap!  For questions, contact Kerri@sima.org

Room blocks at the Westin Pittsburgh and Drury Plaza Pittsburgh Downtown are now open.  Register for name badges and hotel booking information will be sent your way.

Hotel blocks may fill up; SIMA encourages you to book sooner rather than later.

Electric/Booth Cleaning/Internet/Steel Plates

Visit www.pittsburghcc.com, find the Exhibitors tab and click Exhibitor Services.

Carpet/Furniture/Sign Hanging/Exhibitor Labor
See the Exhibitor Service Kit for more

*Islands booths MUST be carpeted

Questions? Contact Leigh Everett, at (314) 621-6677 or leverett@paramountcs.com

Send booth items by this date for maximum savings.  See Page 15 in the Exhibitor Kit for more.

Exhibitors must register for name badges prior to the show. All representatives at your booth must have a SIMA issued name badge to be allowed access to the exhibit hall.

Not seeing the comp'd passes?  Enter promo code 20EXHIBIT24.  Contact registration@sima.org if you're having troubles.

Suggested parking information for oversized trailers and box trucks unable to fit in the parking garage:

  • See here for details, including how to secure / location / etc
  • BOOK by June 21st as spaces might not be available onsite

The floor load capacity one the trade show floor is 350 lbs. per sq. ft. live load.

When equipment is displayed that exceeds the above weight loads, steel plates must be added for weight

Find the order form here.


Check out these resources!

To ensure you get the most out of your time at SIMA, review these additional items to help take your brand to the next level.


Exhibitor Profile

Be sure to update your exhibitor profile as it is listed on the SIMA Symposium website and onsite event app.  Exhibitors can add images, video, call-to-action buttons, and more!  

Need your Vendor Dashboard link? Find it in your confirmation email or email Exhibits@sima.org for assistance.

Video How-To

SYMP24_Social Assets_LinkedIn_Were Exhibiting

Marketing Images

Let your customers know where you'll be in June 2023 with these available marketing images!  Feel free to use on social media, in your upcoming advertisements, and more. 

Link back to the SIMA Symposium webpages at show.sima.org

Click for more!


VIP Trade Show Pass

SIMA is pleased to offer VIP Trade Show Only Passes for you to distribute to your customers. These electronic passes allow complimentary Trade Show Only access to the Symposium (a $35 USD value)

See sample text and pass in the section below.

VIP Pass


Sponsor @ SIMA

Broaden your show presence beyond your booth with customized sponsorship options to elevate your brand and drive people to your booth.

Connect with Kerri@sima.org to discuss available options.

Sponsorship Opps


Show Special or Giveaway?

Do you plan to have a giveaway or offer a show discount during the 27th Annual Symposium?  If yes, let SIMA know and we can help promote it in our SIMA Show app.

Please supply us with the offer + a PDF flyer.  

Tell us more


Join Us!

SIMA invites registered exhibitors to join us after the trade show closes!  Be sure to keep the following events on your radar and we hope to see you there!

Wednesday, June 26
     Opening Keynote from 8:30-9:45am
     Welcome Reception from 6:00-8:00pm

Thursday, June 27 
     Thursday Night Party from 7:00-10:00pm

Friday, June 28
     Closing Keynote from 1:15-2:45pm
     Closing Event @ Gateway Clipper boat from 4:00-10:00pm (additional fees apply)

See full schedule here


Invite your customers to the 27th Annual Symposium with these complimentary Trade Show Only passes (a $35 USD value)!

  How to send:  
Copy the text in an email, add the special URL - www.sima.org/ShowVIP - and send to your customers.  It's that easy!   


Join us in IN-PERSON this summer! As a valued customer, we're happy to extend a complimentary VIP Trade Show Pass to you for entrance into the 27th Annual Snow & Ice Symposium in Pittsburgh, PA!

To register, simply fill out the form at www.sima.org/showVIP and press submit.

We look forward to seeing you soon!



Where can I find the Exhibitor Terms & Conditions?

The 2024 Exhibitor T&Cs were sent in the confirmation email you received from SIMA when booking your booth. 
By registering for a booth space, you agreed to these terms.  Access the 2024 T&Cs here.

What drayage/material handling is included with my booth purchase?

Your booth purchase includes:

  • Moving equipment/materials from the loading dock to the exhibitor booth via a fork lift for move-in and visa-versa for move-out
    • This includes items shipped to the Advance Warehouse by June 17th
    • Items received at the warehouse after June 17th will incur a 25% surcharge to be paid by the exhibitor
  • Vehicle spotting if equipment can move on its own

Basically, exhibitors are in charge of the actual shipment of their products to/from the event and SIMA will cover the costs once onsite. Still have questions? Contact exhibits@sima.org

Are there any height restrictions for my booth?
  • Inline booths - Exhibit booths must not be higher than 8' in the back and 4' on each side.  Sign hanging for inline booths is not allowed.
  • Island booths (larger than 20x20) - Exhibit booths must not be higher than 16'
Are they any weight restrictions for my booth?

The floor load capacity one the trade show floor is 350 lbs. per sq. ft. live load.

When equipment is displayed that exceeds the above weight loads, steel plates must be added for weight

Find the order form here.
To help with calculations, please send their display specs to Exhibitor Services.

Are there any vehicle display rules I need to follow?

When exhibiting motor vehicles inside the DLCC the following requirements must be abided by:

  • Vehicle gas tanks must be between 1/4 to 1/2 full
  • The cap for the fuel tank must be locked closed and cannot be removed while in the building.
  • Battery must be disconnected at both leads.
  • At no time during a show may vehicles be moved.


What are future Symposium dates & locations?


  • Grand Rapids, MI | June 17-20, 2025
  • Cincinnati, OH | June 23-26, 2026


Thanks to our 2024 Symposium Sponsors